#99: How to Find the Perfect Meeting Time for a Global Team
By TimeKal AI on May 19th, 2024
A Step-by-Step Guide to Inclusive Scheduling
Finding a meeting time that respects everyone's work-life balance on a global team can be tough. Here’s a simple process to make it fair and effective.
The Process:
1. Use a Visual Tool: Open a tool like our Meeting Time Converter and add every team member's time zone.
2. Identify the "Golden Hours": Look for the block of time where most people's working hours (e.g., 9 AM to 5 PM) overlap. This is your ideal window.
3. Rotate the Pain: If there's no perfect overlap, someone will have to take an early or late call. Rotate this responsibility each week or month so the same person isn't always inconvenienced.
4. Confirm in Writing: When sending the invitation, list the time in several major time zones (e.g., "9 AM ET / 2 PM London / 6:30 PM Mumbai") to avoid confusion.
Effective scheduling is a key part of remote team leadership.